TrooHRMS

TrooHRMS has a comprehensive and separate module for processing contract labour attendance and their supplier’s paysheets. In this blog we would be exploring what all features you must consider before choosing an HR software, in the case your organization hires contract labour.

A contract labour is typically hired by an intermediary (labour contractor) who supplies them to your organization for a fee usually on per hour basis. And so Contract labour records needs to be processed differently. The most crucial of those factors are listed below.

Maintenance of Contract Labour Records

Employee records are detailed records starting right from personal details, shift & leave details to bank & KYC details and may be even more.

On the other hand, details to be maintained for contract labours are simpler but different, such as – per hour wage, manpower supplier name etc. Thus any software you choose as HRMS must meet these differential fields of contract labour.

Paysheets for Manpower-suppliers

A good HR software must process pay-sheets in the name of manpower suppliers. This is because contract labours are not your employees and hence they are supposed to be on your payrolls.

TrooHRMS processes pay-sheets of manpower suppliers based on attendance of each of the labour supplied and their respective per hour wages.

Different Payroll Formulae than that of Employees

Manpower Supplier’s pay-sheets are generated on different parameters than those of employees. Man hours supplied, number of labours supplied etc. are some of the components for generating pay-sheets.

TrooHRMS lets you create different formula sets for employees and manpower suppliers so that each can have their own specific effect.

Labour Contractor Logins For Transparency

Just like in case of employees, managers must have access to their subordinate’s attendance records; in the same way, an HR software must have provision for labour contractor or manpower supplier to view attendance of labours he/she has supplied.

TrooHRMS Kiosks use the most proven face recognition system to track attendance and let employees self-serve.

However, for most of the second half of 20th century, fingerprint-based biometric systems have dominated the market. As time progressed, technology has taken great leaps and new advanced biometric identifiers have come up.

Some of most notable biometric identifiers are:Face Recognition

• Face Recognition
• Voice Recognition
• Retina Recognition
• Touch Recognition

Considering these new launches, we believe that it is crucial to question our past beliefs regarding accuracy and usability.

Searching for answers might help you make the correct choice and give you a first move advantage in adopting better technology. And the best way to start our analysis, would be to compare the technologies on the scale where fingerprint devices were considered to have a natural advantage.

Accuracy

Although fingerprint devices have very high accuracy standards, they seem to fail frequently in rough environments where dust, grease, cuts and bruises to employee’s fingers are common.

On the other hand, face recognition systems work on multiple facial aspects such as size & relative placement of eyes, cheeks, ears etc.Accuracy of face recognition technology is well

Accuracy of face recognition technology is well recognized world-wide and hence has been deployed in important projects.

Few well-known deployments are as below:

• The Australian and New Zealand Customs Services have an automated border processing system called SmartGate that uses face recognition. The system compares the face of the individual with the image in the e-passport microchip to verify that the holder of the passport is the rightful owner.
• Law enforcement agencies in the United States, including the Los Angeles County Sheriff, use arrest mugshot databases in their forensic investigative work. Law enforcement has been rapidly building a database of photos in recent years.
• The U.S. Department of State operates one of the largest face recognition systems in the world with 117 million American adults including mostly law abiding citizens in its database. The photos are typically drawn from driver’s license photos.
• The Tocumen International Airport in Panama operates an airport-wide surveillance system using hundreds of live face recognition cameras to identify wanted individuals passing through the airport.
• Major Canadian airports will be using a new facial recognition program as part of the Primary Inspection Kiosk program that will compare people’s faces to their passports. This program will first come to Ottawa International Airport in early 2017 and to other airports in 2018.

Affordability

Even with about half a century of usage, fingerprint devices still haven’t become an integral part of regular electronic devices. So they have to be bought separately and then integrated with existing HRMS or attendance software.

On the other side, face recognition even works with regular cameras such as those in mobiles, tablets and webcams. So no new devices need to be acquired to run face recognition technology, rather existing devices can be converted to work as attendance machines.

This makes face-recognition comparatively cheaper and easily installable.

With internet-based softwaress such as TrooHRMS, you can connect multiple face recognition devices to generate cumulative reports.

Buddy-Clocking

When a colleague marks proxy attendance for others, this is called “Buddy Clocking”.

Although no software solution can be termed as ‘100% perfect’, in recent days fingerprint biometrics has been much exploited. A typical case being the one reported in HindustanTimes.

As you can note in the above linked news related to buddy-clocking at this Mumbai college, it was face recognition technology (in form of CCTV) which helped track the culprits.Thus, face records enable organizations to reduce buddy-clocking by forcing the workforce to physically present themselves.

Thus, face records enable organizations to reduce buddy-clocking by forcing the workforce to physically present themselves.

Usability

In case of fingerprint devices, employees need to remember the finger for which the scans are saved. Further most fingerprint recognition devices operate offline and hence in scenarios of multiple gates, fingers need to be scanned on each and every device.

In contrast, you can save faces of a single employee in different conditions such as with spectacles and without on a single TrooHRMS device. Thereafter he/she can enter/exit from any gate as all machines are synced.

Conclusion

We are convinced that face recognition is a much more sustainable biometric technology and recommend that you make use of 21st century advances using TrooHRMS.

A lot of times our customers aren’t sure if they should go for TrooHRMS’ Kiosk based HR solution or the traditional cumbersome web-based softwares. Our kiosk systems are specially designed for the non-desk workplaces and can synchronize all HR functions like:

• Employee On-Boarding
• Attendance Tracking
• Contract Labour Tracking
• Leave Management
• Payroll Processing
• and many more

So we feel that it is important for all HR departments to know some facts & figures, to understand how a Kiosk-based HR system will have long-term benefits for their organization.

Below are some of the main reasons:

Reduction in Admin & Processing Cost

It is long believed (and rightly so) that any self-service technology helps in timely processing and efficient utilization of resources. However many organizations are not aware of the extent of this “saving” and the monetary impact it can have on overall profits.

According to Cedar Crestone’s 2008 report:

• An organization that moves to a shared service center and self-service shows the need for 18% fewer HR staff.
• Process savings range from 20% to 80%, depending on the process and the technology.
• Automation to enable open enrollment yields the highest process savings and manager self-service typically results in more than 50% savings.

Another research, by Sierra-Cedar named “ROI Studies from 2000 to 2007”, showed similar saving calculations when organizations deployed employee self-service platform:

Process	Manual Cost	Self Serve Cost	% Savings
Enroll in Benefits	$109.48	$21.79	80%
Enroll in Training	$17.77	$4.87	73%
Address Change	$12.86	$3.39	77%
Apply For A Job	$21.31	$11.85	33%
Manager – Change Salary	$44.67	$18.26	59%

With self-serve applications and service centers, each HR was able to serve more employees.

Reduction in Employee Turnover & Training

With better access to HR functions and regular communications, employee satisfaction has been reported to be higher than normal. All employee records are clear and available 24×7 making disputes less likely and queries getting resolved before they develop into resentment.

Taking an example of an organization with workforce of 25,000 and an average turnover of 14%-15% below are some hard facts.

Higher Organization Effectiveness & Ratings

There is no doubt that a sleek designed employee self-service kiosk, along with latest HR technology, can improve your organization’s image.

In fact, Sierra-Cedar 2016-2017 HR Systems Survey states that:

In the competitive Mid-Market and Small business space, HR Technology adoption has become a major differentiator for those organizations outperforming their peers.

The report goes on to prove that organizations with higher than average HR Technology adoption in these categories saw amazing outcomes such as:

• Almost double the revenue per employee
• 12% increase in their overall HR, Talent, and Business outcome metrics.
• These organizations were 75% more likely to be viewed as strategic partners by their business leaders
• These organizations were 10 times more likely to be in the top 10% when it comes to Social Responsibility initiatives.

Higher Overall Profits

When your processes are synced and resources fully optimized, operating incomes start growing. Study links higher number of HR applications and self-service options with more growth.

TrooHRMS Kiosks help synchronize HR Functions which No other solution can offer

In manufacturing, retail, healthcare, government and many other corporate environments, the percentage of employees without daily access to a computer can easily represent 70% to 80% of the company’s workforce. They are usually disconnected, cannot self-serve & fall out of regular HR softwares. Any HRMS which does not extend application to 100% of the workforce is not complete, and by definition, short of its full cost saving potential.

Similarly, most HR softwares are made with focus on desk jobs & do not consider scenarios such as

• Differential processing of contract labour records
• Shift timings with day crossovers
• On-site attendance recording
• Multi-lingual user interface
• and other such scenarios

So without the Kiosk, non-desk workspaces cannot make optimum use of HR technologies. And this makes Admin & HR functions expensive and inefficient.

TrooHRMS Kiosks give your employees the opportunity to self-serve, and hence it connects them to your HR processes.

Our Kiosks have a lot of benefits which are not provided by other providers

• Multi-Lingual Kiosk Machines
• Face Recognition Mechanism For Attendance & Leave Marking
• Sleek Design
• Battery Backed

Conclusion

So these were a few arguments that clearly show how Kiosk-based HR management is way better than software-based systems. Clearly, it saves a lot of time and money of your HR department. So now it is your turn to make the smart move and adopt new technology.